1C: Circulation of documents 8

Solution 1С: Document circulation 8 provides the organization with document processing automation, providing:


  • To rationalize work with documentation, to exclude the possibility of losing a version or crossing fragments at a collective work

  • Shorten the time required to search for the information and the collective processing time for the summary documents

  • To improve the quality of finished materials (projects, documentation, etc.) by streamlining user work


1С: Document flow 8 does not have the specifics of the industry and can be used effectively in the budget sector as well as in commercial companies, whether it is a holding structure with a large number of users or a small company. As the program is universal, it can be easily adapted and adapted to the specifics of a particular organization.


System modules


Shema DA

Working with documents

  • Centralized, secure document storage

  • Customizable automatic number generation system according to the type of document, department or some other parameter

  • View and edit documents without editing multiple users at the same time

  • Work with any type of documents: office documents, texts, images, audio and video files, design system documents, archives, appendices, etc.

  • Collective user work with the possibility of coordination, approval and control of document execution

  • Document routing, which is set up separately for each document type

  • Determining the status of a document and its automated replacement within the business process

  • Automated document download from email and scanner

  • Preparation of reports on the condition of documents, types, storage location, etc.

  • Electronic signing of documents and files (in KORP version)

  • Assigning barcodes to documents (in the KORP version)

  • Document flow capture, with barcode reading (in KORP version)


Document accounting is performed by type of documents in accordance with the company's document circulation norms. The accounting principles for incoming, outgoing and internal documents included in the program are fully in line with the applicable standards and norms. The system supports multi-user work on a local network or via the Internet, using a web browser or a thin client.


Business processes

Business process - it is a stable sequence of user actions for a specific task. After executing one task chain process, the system automatically determines the next process to be executed.


The following standard business processes have been implemented in the program:


  • Consideration: the document goes to the manager for examination and with his resolution returns to the author of the document.

  • Execution: the document is handed over for execution to all users on the list and to the controller, for compliance with execution discipline. One of the users can be designated as the responsible executor.

  • Reconciliation: The documents attached to such a business process reach the respondents indicated for reconciliation and then return to the author of the business process to get acquainted with the results of the reconciliation or send it for re-reconciliation.

  • Validation: The document reaches the person responsible for validation and returns to the author of the document to see the results of the validation.

  • Registration: the document reaches the secretary, attaching the registration number, stamping it and sending it to the correspondent.

  • Introduction: Through this business process, the required document is sent for presentation to all users on the list.

  • Posting: This business process allows you to post assignments to employees and verify their execution.

Each business process, through its stages, forms tasks addressed to specific users. Thus, for example, a business process instruction from the beginning will formulate a task for the executor - Execute the instruction, but after the executor has recorded the execution of this task, - for the initiator of the business process - a task Check the execution.

You can give instructions not only to a specific user, but also to roles. For example, a document can be sent for approval to the role of Director, and the program will automatically hand over the task to the person who is currently performing that role, the Director himself or his deputy.


The task can also be addressed to users by defining the following auto-placements:


  • All business process author managers

  • All subordinates of the author of the business process

  • The immediate superior of the author of the document

  • All authors of the author of the document


In order to analyze the progress of the business process, the program provides several reports:



  • Manual or automatic assignment of tasks to employees

  • Creating a task based on a template, after which certain parameters are filled in and the corresponding business process is started

  • Prioritization of tasks

  • Assignment of the task to various parameters for further acquisition of analytical data: documents, files, projects, clients

  • An instruction from the controller, only after which the task is returned to the author for inspection

  • Assign a task to a user group by determining the sequence of tasks

  • Percentage of task completion

  • Extensive task detailing in small subtasks for several employees with different deadlines

  • Control of the execution of assigned tasks and compliance with deadlines for each employee, department or project

  • Prohibition to change information based on access rights

  • Preparation of reports on tasks by employees, structural units and projects, analysis of compliance with deadlines and employee workload, as well as many other reports


Working time accounting

The program records the use of staff time, which is based on daily reports on the work done. Report data is displayed by type of work, subproject, department or employee.


It is also possible to create work schedules in the system (in the KORP version).


Other chances

  • Built-in e-mail module, as well as the ability to synchronize the system with e-mail programs Microsoft Outlook and Outlook Express

  • Installation of documents, lists, reports, report forms, depending on the user's needs

  • Storing the necessary data about employees, customers, partners and departments

  • Manage access rights for a user or an entire group of users by allowing or denying certain actions or access to certain documents

  • Prompts and instructions

  • Control of duplication, correctness and completeness of entered data

  • Full-text search of any data (customers, documents, tasks, processes, reports, reports), search for similar words and search with possible typos

  • Upload files to the system with Drag & Drop

  • Display users' recent activity, changes, and other current information on the desktop


  • Quick commissioning of the system, ease of learning

  • Possibility to work via the Internet

  • Extensive analysis options

  • Possibility to additionally work on the program according to individual requirements

  • Integration with external systems and equipment (scanners, barcode terminals, ERP systems)

  • Effective document flow organization

  • Increasing the work efficiency of the staff involved in the performance of daily work

  • Eliminate the possibility of a document being lost, a forgotten task, or a "stuck" project

  • Prompt acquisition of information about the work of the company, its separate structural units and employees

  • Organization of operational cooperation between the company's structural units

  • Reduction of mechanical and routine work due to automation of as many operations as possible

  • Reducing the time to find the necessary information

  • Avoid duplication of data entered

  • Checking the correctness of the entered data

  • Preparation of all necessary documents with the help of the system

  • Improving the quality of staff work

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